Balancing Ballads & Beats

You've found your venue, and chosen a date.

Now it's time to create the perfect atmosphere for the wedding of your dreams!

The DJ is one of the most important aspects of an amazing event, and having an experienced DJ to keep the timeline flowing smoothly is one of Epic's specialties.

We've selected the top five items to consider when choosing a DJ for your wedding.

1 - Location. Location. Location!

You've chosen and booked the perfect venue, now what?

When booking your DJ, be sure to let them know exactly where and when you will need them.

Is the wedding, or event, going to be located in a barn, winery, or other outside venue?

Will there be a cocktail hour?

Will everything be located within one space, or will it be one area of the venue for ceremony, and another for reception?

Is everything located at the same venue, or is there a ceremony chapel for example, and a reception hall a few miles away?

What is the rain plan?

Make sure your DJ knows ahead of time if there will be more than one location, or if any of the events will be located at different sites. Many DJs charge additional for more than one setup, or traveling between locations on the date of the event.

Review your venue contract for any entertainment stipulations, then review the floor plan to determine where your DJ will be set up.

Be sure your DJ has adequate set-ups in every location to provide sound for your ceremony, cocktail hour, and reception.

2 - Timing

How many hours will your need for your DJ to be there? Make sure you allot time pre-ceremony for seating, and check with the venue contract for the exact "load-out" time for all vendors to be off property.

Calculate the number of hours you'll need the DJ so you can advise them when reaching out for quotes.

3 - Atmosphere

Will your event be a dance party? Will there be slow ballads, or ballroom dancing? Are you having a Latin fiesta? Diwali party?

It's important to know what vibe you want to create for your guests. Lighting and sound create the mood and tone you want to create, all based on your taste and aesthetic. Be sure your DJ has the best equipment, lights, and sound!

4 - Music

How deep is your DJ's library or catalog of music?

Are they able to switch between ballad for the softer side of things, or a first dance, and beats to get your guests up and dancing? How long have they been working in the industry?

Are their photos and websites up to date with their latest events?

When choosing a DJ, make sure they offer an "open format" so they can use their catalog to provide you with the best music, and they will work with you for a custom playlist based on your taste and selections.

5 - Protection

When choosing a DJ, be sure they are licensed and insured, and can provide you or your venue with a Certificate of Insurance, or COI. Any DJ, or event company, serious about their business will have these documents available for clients.

Too, there should be a DJ Services contract protecting both you, and the DJ company, in the event of unforeseen circumstances, and listing exactly the services they are providing for your event.